VISA REQUEST PROCESS FOR WCPG CONFERENCE

There are many different requirements to obtain a Visa to enter the U.S. or other countries. Some embassies may request a conference attendee to present a letter from the WCPG Conference to verify their intentions to attend that specific conference. It is also necessary to verify that the requester has paid the registration fee in full.

Visa applications are currently subject to a greater degree of scrutiny than in the past. Many applicants may be required to appear in person for an interview as a part of the visa process. Applicants affected by these procedures are informed of the need for additional screening at the time they submit their application and are being advised to expect delays.

Additional information can be found on the U.S. Department of State Bureau of Consular Affairs Visa Services Web Site - http://travel.state.gov/.

Purpose and Content of the Letter of Invitation

Letters of Invitation to the Conference may be issued to validate your intent to participate in the Conference. Such letters may be used to support an individual’s request for company or governmental clearance to attend the Conference.

A Letter of Invitation issued by the Conference Coordinator will:

• Be addressed directly to the individual requesting the invitation
• Include the name, date, and location of the Conference
• Indicate the individual’s responsibility for all expenses related to his/her participation in the Conference (including registration, travel, and accommodations)
• Be signed by the Conference Director for the WCPG 2005 on the behalf of the Conference Chairman.

Visa letters will only be issued to:

1. Speakers/Presenters
2. Committee Members
3. Attendees who have paid their registration fee in full.

Visa letters will state only the following facts:

1. Conference title, dates and location.
2. That the requester has paid the required registration fee in full.
3. If they are a committee member, speaker or presenter.

Delivery of Letter of Invitation

A Letter of Invitation will be delivered to the applicant by fax unless otherwise requested by the applicant. Approved requests for a Letter of Invitation will be processed within one week of receipt of payment and a completed, qualified registration form with payment.

 Click here to Download the Application

Frequently Asked Questions about Requesting a Letter of Invitation

Q May I receive a Letter of Invitation before I register for the Conference?

A No, you must be fully registered to attend the Conference - - including payment for registration - - before a Letter of Invitation request may be processed.

Q Can I request and receive a Letter of Invitation for the Conference, but register for the Conference on-site?

A No, you must be fully registered to attend the Conference - - including payment for registration - - before a Letter of Invitation request may be processed.

Q How long will it take to process my request for a Letter of Invitation?

A Approved requests will be processed within one week of receipt of a complete and qualified registration form.

Q Who can I call and talk to about this invitation application and registration?

A CONFERENCE ORGANIZER

WCPG 2005
c/o Conference Organizer/NXTevent
85 Eastern Avenue, Suite 305
Gloucester, MA 01930
800-784-0261
978-282-8229
978.282.1191 Fax
wcpg2005@nxtevent.com